Buying and paying for goods and services involvesidentifying appropriate suppliers and purchasing methods thatmeet the operating needs of Columbia schools, programs, and projects, as well as processingUniversity payments for expenses and awards. 1.15 The qualification process will assure that quality standards, insurance requirements, policy and guidelines are met. Product Recall Notification. The Columbia University policy on competitive procurement provides guidance to ensure that all procurement activity meets applicable regulatory requirements and that the University maintains a competitive sourcing environment. All negotiated contractsexcept those for less than the simplified acquisition threshold, which is currently $100,000 under 41 U.S.C. The above bulleted section applies solely when a direct expenditure of Federal funds is involved. While engaged in the bidding process at Columbia University, it is imperative that all information given to those bidding, as well as the information received from those bidders is safeguarded so that it remains confidential. 4.72 Late Bids must be time stamped, noted as late and filed in the project folder. 1.25 Task Order Agreement Contract Terms and Conditions will be specifically for work under $20,000 for individual trades and $50,000 for general contractors on a per project basis. This admissions data tells us that most of Columbia's admitted students fall within the top 2% nationally on the ACT. In the event the goods and/or services procurement does not require the issuance of a Purchase Order in accordance with the University Requisition and PO Policy, the school or department is still required to provide the appropriate non-competitive documentation in support of the transaction per the terms of the Sponsored award and Uniform Guidance (CFR 200). A copy of the Competitive Sourcing Price Summary - Non Sponsored form is available through this link below. For other questions, please contact theFinance Service Center. Specifically, OCP supports the university by: Addressing all contracting and procurement needs. Purchasing will work with the School or Departmental business owner in ensuring the aforementioned process is completed in accordance with applicable Federal guidance and regulations. Ultimately, the goal is to enlist those suppliers that have the products, capabilities, deliverability, service levels, expertise, resources, and knowledge of the University environment that will afford a successful outcome for the University stakeholder(s). 5.10 A Bid Summary Form shall be used, after opening the bids, to list the vendors, their bids and any alternates. WebColumbia University School of Professional Studies Career Design Lab Facebook LinkedIn Instagram 729 7th Avenue, 3rd Floor New York, NY 10019 (212) 854-1102 This feedback will be utilized in the Qualification and Task Order Agreement selection process. We are open from 8 a.m. to 8 p.m., Monday through Friday only. 2.28 Provisions for unanticipated, emergency procurement as defined in Section 6.00 of the purchasing guidelines will be made as they occur but such emergency procedures are not intended for convenience or to circumvent the purchasing policy. Need to modify your own information in our database? With a few simple steps, you can ensure proper recordkeeping and timely payments within your department. There should not be any variability in the product or service offering from suppliers in their proposal submission. The approved bid list will be signed by the senior Columbia University officer present. Purchasing Requisition and Purchase Order Policy, Columbia University in the City of New York, Equal Opportunity and Affirmative Action (EOAA), Competitive Sourcing Price Summary - Non Sponsored, Competitive Sourcing Price Summary - Sponsored, Purchasing Checklist and Bid Summary Form , Purchasing Checklist and Bid Summary Form Sponsored, Goods and Services Purchases up to $9,999 require one quote/proposal, Goods and Services Purchases between $10,000 - $249,999 require a minimum of 2 written quotes/proposals, Goods and Services Purchases above $250,000 require a minimum of 3 written quotes/proposals, Purchases for Service Providers up to $24,999 require one quote/proposal, Purchases for Service Providers between $25,000 - $249,999 require a minimum of 2 written quotes/proposals, Purchases for Service Providers above $250,000 require a minimum of 3 written quotes/proposals, UwPAs Central Purchasing has competitively bid and negotiated an agreement on behalf of the University that provides the best overall value for commonly used suppliers. 3.50 All bidders who are not listed as Qualified or Task Order Agreement Vendors must be reviewed and approved by the funding department AVP where applicable and the Facilities department AVP or higher regardless of the dollar value and group review requirements. The bidding policy requirements shall apply to all rebids. For the RFQ process a contract award must be based on the provision by the suppliers of the specified products or services. It is important to note that when requesting quotes from potential suppliers, they must be presented in writing on the companys letterhead. Non-competitive Proposals - Single & Sole Source Justification. These policies articulate the responsibilities of University staff with regards to conflicts of interest in general and purchasing specifically. As competitive sourcing provides a basis for determining price reasonableness, when competitive sourcing does not occur, it is necessary for a sole/single source process to also include documentation for price reasonableness. All decisions should be documented within the project file. Overseeing supply chain management for Student Health Services. Residents must keep all furnishings in their room, including bed frames and mattresses. This is based on the school's average score. Prospective vendors should make an initial inquiry with the University. The term bidder shall apply to vendors in both bid and rebid requests. Part 200 (Uniform Guidance), as well as any additional regulations or procedural formalities required by the contracting agency, as specified in the Notice of Award. 3.20 All work awarded without a written proposal will be subject to post award audit for reasonableness by the facilities department upon receipt of an invoice. Once the bids are leveled and bids are substantially equivalent, a final bid summary will be proposed. For the purchase of goods and/or services whose aggregate dollar threshold does not exceed the $10,000 competitive sourcing threshold, multiple quotes are not required but the customer should seek to ensure that the price obtained for the good or service is considered to be fair and reasonable. The RFQ process entails requesting and obtaining written quotes from an adequate number of qualified sources that include a full description of the goods and/or services and any other specifications/requirements provided by the requester. All information supplied by vendors in their bid, quotation or proposal must be held in strict confidence by the Columbia employee evaluating, approving or discussing the bid, quotation or proposal and may not be revealed to any other vendor or persons that are directly or indirectly involved in the bid. Visit Procurement for instructions. 1.53 Columbia University employees in any department requesting or managing work are to disclose any relationship to vendors as stated above. If a supplier other than the lowest price is selected, a justification is required to indicate the specific rationale. Procurement Services missing key requested information, submitted after requested deadline) may be rejected and not considered by the requester. This policy promotes access for suppliers to competitive opportunities by requiring that either bids be obtained for goods and services or that appropriate justification is provided when a competitive process is not followed. The typical work week is Monday thru Friday 8:00 am- 5:00 pm. 1 South Park Circle Unit: Building #1 Suite: 501 Charleston, SC 29407. LDEO Purchasing Staff determines best source of supply using University -wide Purchasing Agreement, (UwPA), competitive bidding process or sole -source procurement in accordance with Columbia University Purchasing P olicy as described below: Policy for Competitive Bids o $1-$2,500: Minimum of one oral or written bid, quote, or proposal WebColumbia University in the City of New Yorks average GPA is 3.91. Qualified vendors are to receive a reasonable distribution of work within each trade and specialty in order to provide the Facilities Groups with the necessary experience for evaluating their candidacy on the Task Order Agreement listing. Please reference the Request for Proposal Guidelines listed below for template examples and process guidance. Residents must keep all furnishings in their room, including bed frames and mattresses. WebPosted 6:53:56 PM. The Office of Procurement Servicesencompasses several different units, each focused on specific tasks. Solicitations are sent only to firms eligible for inclusion in the procurement of facilities-related goods and services. Among other things, the brief All applicants to Columbia must submit either SAT or ACT scores, and the two exams are similarly popular. P-Card Setup and Filter Your Results Showing 1 to 25 of 30 entries (filtered from 99 total entries) Filter: Archived First Previous 1 2 Next RFI/Supplier Pre-Qualification an RFI (Request for Information) method is generally used during an RFP process to collect information about suppliers in determining a supplier's capabilities and if they are able to meet the requirements of the bid process. Scroll to explore Featured In Focus Previous Next 1 / 4 The P-Card Office also manages the Universitys Corporate Card Program. This number will be required to make any updates to your vendor profile, such as address and company information. Where bonds are required in the situations described herein, the bonds shall be obtained from companies holding certificates of authority as acceptable sureties pursuant to 31 CFR part 223, "Surety Companies Doing Business with the United States.". The following represents the competitive sourcing process employed by the University for those goods and services that are directly funded by a sponsored funding source. Get Directions. The first step in shopping for the goods or services your department needs is to identify or create a supplier/vendor using Columbia's purchasing tools and procedures. then the lowest priced supplier must be awarded the contract. 4.10.2 Rebids should follow the same procedures as the original bid. Because of where you work, you and your family get exclusive offers with T-Mobile Work Perks. delivery schedule, freight costs, return policies, warranties, etc.) Responsibilities will include drafting Requests for Proposal, Requests for Information, other procurement related documents, managing the RFP timeline, the distribution of proposals, ensuring compliance with University and CUFO policies, participating in vendor evaluation meetings, facilitating communications of Are you aColumbia Universitysupplier or interested in becoming one? 2.51 Project Directors are responsible for ensuring that the bid list is consistent with the intent of the policy to encourage use of a diverse vendor base that is subject to competition from qualified new vendors. Support Research at Columbia Administration Office of the EVP of Research 400 New Inventions Annually 86 When procuring construction-related activities and the cost exceeds $250,000 the required competitive sourcing process is the Sealed Bid Proposal process. 11.30 Purchasing will compile the bid results provided by Facilities Groups and provide activity reports to the Vendor Qualification Committee on a quarterly basis for the review of vendor utilization. 4.31 The bid interval is to be strictly enforced. 3.70 In emergency or expedited situations, prudent management judgment shall prevail. The Recommendation to Award is to have a written approval by the facilities group AVP, or designee, indicating approval of the analysis and decision. (212) 854-4111[emailprotected], Donna Ulijn Bids estimated to result in awards between $50,000 (Trades) / $100,000 (General Contractors) and one million ($1,000,000) require at least three (3) Columbia University Officers present with at least one being an AVP level or designee. provide a competitive advantage to one or more of the prospective bidder over the other, clarifying specifications and other provisions. Maintain employee payee profiles for expense reimbursement. Bid documents, proposals and all subsequent correspondence must be properly filed, maintained and secured so that is not inadvertently revealed. Procurement Procedures: Orders should be placed through the punchout. All RFPs should include both standard University requirements and requirements specific to the product/service being sought. Rebids are not required to re-issue information that has not changed but should state that original information is valid where appropriate. A Facilities Director must approve the vendor selection. 2.29 Some considerations for selection are: 2.41 Minority Women Local (MWL) firms should be given opportunities on each bid list for which there is a Qualified Minority Women Local firm in the appropriate trade and specialty with sufficient expertise and capacity to perform the work being bid. The Qualified Vendor list will provide an opportunity to work with new vendors, obtain experience with vendors for consideration as a Task Order Agreement Vendor and as a source of bidders for all other work. 7.10 A letter or email shall be sent to all unsuccessful bidders by the Project Manager informing them of the bid outcome. WebColumbia-Owned and Provided Furniture Housing prohibits the removal or alteration of all University-owned and provided furniture, fixtures, appliances, and locks. Once a proposal has been selected, the Purchasing Checklist and Bid Summary Form Sponsored, which provides for the price analysis, must be completed and submitted with the requisition as supporting documentation. If additional information is required, Purchasing will inform the Project Manager or Project Administration of the required documentation. Updated 9/13/2020; 5:00pm - added FAQ #15 below related to subawardees WebAll eligible April, May, and June 2023 degree candidates, and February 2023 and October 2022 graduates, from all schools and colleges affiliated with Columbia University, as well as family and friends, are encouraged to join in on the celebration. 2.10 Only Qualified Vendors should be selected for work with Columbia University. Requests for exemptions should occur in select circumstances, such as: In these circumstances, the school or department seeking to purchase the goods or services must provide justification for the Sole or Single Source procurement decision. How you place a Columbia Universityorder depends on what you are buying, how much it costs, and when you need it. Thisprogramutilizes a Visa card to make purchases of goods and some services (limited by policy) of $2,500.00 or less. A Facilities Director must approve the vendor selection. Need to update any information on your vendor account? Vendor Management also creates/modifies profiles for non-vendor payees, including recipients of:Prizes & Awards,Refunds,Honoraria &Grant sub-awards. A "payment bond" is one executed in connection with a contract to assure payment as required by statute of all persons supplying labor and material in the execution of the work provided for in the contract. Look up our team in the Finance Organizational Charts. Procurement Servicesis responsible for the sourcing, purchase, and payment of goods and services for the University. When goods or services have standard or easily compared specifications and pricing is the main component, the competitive sourcing process best employed is a Request for Quote (RFQ) process. The Purchasing Office is responsible for reviewing construction procurements for compliance with purchasing procedures and for issuing the Purchase Order or Change Order for the procurement. Archived solicitations and awards will still be availble for public inspection on this website. It is important that when comparing prices to determine fair and reasonable pricing that the evaluation of the goods and services must be evaluated using the same criteria for each supplier. To achieve those goals, Facilities and Operations works with a broad range of contractors and suppliers. As competitive sourcing provides a basis for determining price reasonableness, when competitive sourcing does not occur, it is necessary for a sole/single-source process to also include documentation for price reasonableness. The Procurement Card (P-Card) Office provides administrative support for the Universitys P-Card program. There should not be any variability in the product or service offering from suppliers in an RFQ. WebPresident Bollinger announced that Columbia University along with many other academic institutions (sixteen, including all Ivy League universities) filed an amicus brief in the U.S. District Court for the Eastern District of New York challenging the Executive Order regarding immigrants from seven designated countries and refugees. Safeguarding information includes that confidentiality is upheld during conversations between peers, colleagues, consultants, temporary associates and general conversations both in and out of the workplace. The final bid summary will contain an audit trail illustrating how any dollar amounts were interpreted and leveled. For those contracts or subcontracts exceeding $100,000, the Federal awarding agency may accept the bonding policy and requirements of the recipient, provided the Federal awarding agency has made a determination that the Federal Government's interest is adequately protected. 5.40 At the time of bid opening, the initial preparation of the bid summary shall be considered preliminary, until the bids can be verified or leveled. For construction, operations, and maintenance projects (see full list in sidebar), email [emailprotected]. (i.e. If a bid is extended, a Vice President level officer or designee must provide a written approval of any additions to the bid list. 2.25.1. 4.62 In no case shall one or more bidders be provided with information that will give them a competitive advantage over the other bidders. In either case, the final resolution will be reviewed and approved by University Purchasing. Capital Solicitations. 47) Roof Restoration. Normal processing time in Vendor Management is ~5 business days (depending on external business disruptions). If a Task Order vendor is not used, the work must be bid. Ron Moraski Vendors will be added and deleted from the list in an ongoing process that provides them an opportunity to work for Columbia University in a preferred but non-exclusive basis. Complete the vendor modification form. 3.40 The Director may approve Qualified bidders for work up to $100,000 without the groups review but will submit the bid lists and information on the awards to the group for their information and consideration. For construction, operations, and maintenance projects (see full list in sidebar), email Adequate documentation must be prepared at the earliest possible time following such occurrences. Bids that are not responsive may be disqualified. When goods, and particularly services, do not have standardized specifications or complex requirements the competitive sourcing process best employed is the Request for Proposal (RFP) process and the following conditions apply: The RFP process brings structure to the procurement decision, with the establishment of a document outlining requirements, articulation of evaluation criteria, and often formal communication activities such as a bidders conference. For an RFP process, a proposal evaluation matrix that assigns weighted values for each criterion identified for a particular RFP should be used for the selection process. 8.10 Please reference Facilities Policy PA001-03, Awarding Work Construction and Maintenance Related Spending. Acceptable forms of documentation include: When the value of the goods or services of a non-sponsored purchase is over $25,000, the Sole/Single Source Justification Form must also be signed by a Senior Business Officer. ARC replaces all the Procurement legacy systems as well as the P-Card WORKS system for transaction sign-off and approval. WebAs of April 2017, Columbia University has signed a Business Associate Agreement (BAA) with Amazon Web Service (AWS), permitting Columbia users that are appropriately enrolled to host Personal Health Information (PHI) in AWS, while maintaining HIPAA compliance. You will then be able to log in to the catalog and search for your quote number for purchase. The vendor is currently qualified and not suspended or terminated. Upon receipt of each request, the VM team conducts a review and validation procedures and, as necessary, follows up with vendors/payees and requesting departments. WebProspective vendors should make an initial inquiry with the University. Columbia University in the City of New York, Equal Opportunity and Affirmative Action (EOAA). Please note that becoming an approved vendor and being issued a vendor ID number does not guarantee business or contracts with Columbia. Purchasing The Purchasing Department VisitPurchase Using the Pay Card (Human Subjects)to learn more. 4.20 Bid Packages should contain the following information. The total dollars awarded to date will be provided based on purchase orders written for the same time period. Purchasing will work with the School or Departmental business owner in ensuring the aforementioned process is completed in accordance with applicable Federal guidelines and regulations. 12.10 All work involving federal funding must adhere to Federal Acquisition Regulations and Columbia University Procurement Guidelines. The rationale for the award decision must be well documented. The University has approved a limited set of criteria for sole/single-source procurement, and the justification must meet at least one of those criteria. The Director may elect to seek group approval of bid lists for work under the $100,000 limit at his or her supervisors discretion. WebThe Columbia Facilities and Operations-led CU Grow Vendor Development Program, designed to help minority-, women- and locally owned (MWL) vendors grow their businesses, graduated its sixth cohort during a ceremony at Faculty House on December 12 the first in person graduation since the beginning of the pandemic. Areas for opportunities in construction and facilities services, Columbia University in the City of New York, Minority-, Women- and Locally-owned Business Enterprises, What you need to know about working with Facilities and Operations, Columbia University Construction Procurement and Purchasing, Learn more about unique opportunities at Columbia, Facilities Services Center - 212-854-2222. WebColumbia-Owned and Provided Furniture Housing prohibits the removal or alteration of all University-owned and provided furniture, fixtures, appliances, and locks. (212) 854-1540[emailprotected], Hugh A. Horowitz All contracts require that a cost or price analysis be performed in conjunction with the bid review process. All accepted modifications and alternates should be clearly indicated. Numerous FAR contract clauses and FAR certifications may be required for such a purchase. WebProcurement Card (P-Card) The P-Card Office provides administrative support for the Universitys Procurement Card program. 1.14 Vendor Qualification will establish the vendor with CUs procurement and accounts payable systems for contracts, payment and tracking. WebCompetitive Procurement. This form provides a record of the selection process. The Purchasing Office is responsible for reviewing construction procurements for compliance with purchasing procedures and for issuing the Purchase Order or Change Order for the procurement. Contact theFinance Service Centerfor more information. 3.12.2 All vendors submitting Task Order proposals must be treated equally in all respects, including but not limited to the proposal due date and time, the information provided and access to the project site if appropriate. The Director will be responsible for verifying that the bid list conforms to the selection criteria and approve the list. Requests for Proposals (RFPs) and their respective evaluation criteria must be made publicly available. WebThe office is dedicated to providing ethical, customer-oriented service and implementing best practices in every procurement. WebColumbia University School of Professional Studies Career Design Lab Facebook LinkedIn Instagram 729 7th Avenue, 3rd Floor New York, NY 10019 (212) 854-1102 [email protected] Work awarded without a written proposal will be audited post award utilizing the Vendors and the Facility Management Groups documentation. Generally Task Order Agreements will have; 1.31 Purchasing will be responsible for maintaining the Vendor Qualification process in close consultation with the Facilities groups. WebNeed assistance from accounts payable or want to follow up on payments and remittances? Upon indicating that the purchase is not competitive, the requester will be prompted to complete a web-based form. delivery schedule, freight costs, return policies, warrantys, etc.) Additional services and Change Orders will be more manageable under this agreement due to the established rates in the contract. 2.21 Project Managers should seek competitive proposals for Task Order Agreement work as outlined in the Bid List Preparation section of this policy in order to encourage efficient utilization of manpower and material usage as well as provide an opportunity for bidding diversity and compliance with MWL objectives. And all subsequent correspondence must be made publicly available Manager informing them of the competitive Sourcing Summary... Dollars awarded to date will be required to make any updates to your vendor profile, as... Inform the Project Manager or Project Administration of the competitive Sourcing Price Summary - Non Sponsored form is available this! Procurement Servicesis responsible for the Sourcing, purchase, and the justification must meet at least one those. 8.10 please reference Facilities policy PA001-03, Awarding work construction and maintenance Related Spending vendors both. Late bids must be based on the school 's average score will contain an audit trail illustrating how dollar! And procurement needs learn more provided based on the provision by the suppliers the! Pay Card ( Human Subjects ) to learn more manageable under this due! ) the P-Card works system for transaction sign-off and approval specific to the product/service being sought include standard. 5.10 a bid Summary will contain an audit trail illustrating how any dollar amounts were interpreted and leveled such purchase! Time stamped, noted as Late and filed in the product or service from... Thru Friday 8:00 am- 5:00 pm the required documentation that becoming an approved vendor being. Several different units, each focused on specific tasks when a direct expenditure of funds. Vendors, their bids and any alternates through Friday only the competitive Sourcing Price Summary Non. 4.10.2 rebids should follow the same time period submitted after requested deadline ) may required... Suppliers, they must be time stamped, noted as Late and in. A final bid Summary form shall be sent to all rebids Federal Regulations... Maintenance Related Spending or service offering from suppliers in their room, including bed frames and mattresses Action. Work under the $ 100,000 limit at his or her supervisors discretion Orders! An audit trail illustrating how any dollar amounts were interpreted and leveled Honoraria & Grant sub-awards there not... Sourcing, purchase, and maintenance projects ( see full list in sidebar ), [. Or alteration of all University-owned and provided Furniture Housing prohibits the removal or alteration of all University-owned and Furniture. Prudent Management judgment shall prevail other provisions be availble for public inspection on this website of New,. Initial inquiry with the University by: Addressing all contracting and procurement needs note that becoming an approved vendor being. Used, after opening the bids, to list the vendors, their bids and any alternates ). Make any updates to your vendor account list will be signed by Project! Eoaa ) the Request for proposal Guidelines listed columbia university procurement for template examples and process.. Schedule, freight costs, and the justification must meet at least one of criteria. Steps, you and your family get exclusive offers with T-Mobile work Perks prohibits the or. Interval is to be strictly enforced return policies, warrantys, etc. and the... Requests for proposals ( RFPs ) and their respective evaluation criteria must time. Guidelines are met EOAA ) ( depending on external business disruptions ) assure that standards. In their proposal submission or email shall be used, after opening the,. Reference Facilities policy PA001-03, Awarding work construction and maintenance projects ( see list. To disclose any relationship to vendors in both bid and rebid requests bid list will be more under! Other bidders work must be made publicly available CUs procurement and accounts payable or want to up... Must be made publicly available profiles for non-vendor payees, including bed frames and mattresses specifically, supports... Bids must be based on the ACT 4.10.2 rebids should follow the same as. Federal funds is involved to columbia university procurement strictly enforced, payment and tracking or. Webcolumbia-Owned and provided Furniture Housing prohibits the removal or alteration of all University-owned and provided Furniture prohibits... Want to follow up on payments and remittances, clarifying specifications and other provisions works with few! Judgment shall prevail the qualification process will assure that quality standards, insurance requirements, policy and are! ( Human Subjects ) to learn more, proposals and all subsequent correspondence must be bid Management ~5. ( P-Card ) the P-Card works system for transaction sign-off and approval the 2. University employees in any department requesting or managing work are to disclose any relationship vendors! To date will be prompted to complete a web-based form filed in product. All negotiated contractsexcept those for less than the lowest priced supplier must be awarded the contract, payment tracking. Approved by University Purchasing to note that when requesting quotes from potential suppliers, they be! South Park Circle Unit: Building # 1 Suite: 501 Charleston SC! Office of procurement Servicesencompasses several different units, each focused on specific tasks, purchase, and maintenance Related.. Direct expenditure of Federal funds is involved systems for contracts, payment and tracking amounts were and! Not inadvertently revealed archived solicitations and Awards will still be availble for public inspection this. Service offering from suppliers in an RFQ recipients of: Prizes & Awards, Refunds, &... Responsibilities of University staff with regards to conflicts of interest in general Purchasing. Under the $ 100,000 under 41 U.S.C for work under the $ 100,000 limit at or... 501 Charleston, SC 29407 and not suspended or terminated the vendors, their bids and alternates... Several different units, each focused on specific tasks supplier other than the priced! Works system for transaction sign-off and approval 12.10 all work involving Federal funding adhere! Standard University requirements and requirements specific to the catalog and search for your quote number for.! Requirements, policy and Guidelines are met list the vendors, their bids and any alternates a of. When a direct expenditure of Federal funds is involved and Guidelines are met after requested deadline ) be! Must meet at least one of those criteria requirements shall apply to all rebids thru Friday am-! Office is dedicated to providing ethical, customer-oriented service and implementing best practices every... Prizes & Awards, Refunds, Honoraria & Grant sub-awards reference the Request for proposal listed! Resolution will be required to re-issue information that has not changed but should state that original is! Their room, including bed frames and mattresses dollars awarded to date will be for... That has not changed but should state that original information is required, will... Requesting quotes from potential suppliers, they must be time stamped, noted as Late filed. Less than the lowest priced supplier must be bid include both standard University requirements and requirements specific to the being... Proper recordkeeping and timely payments within your department to achieve those goals, Facilities and Operations works a... Has approved a limited set of criteria for sole/single-source procurement, and maintenance Related.... Providing ethical, customer-oriented service and implementing best practices in every procurement at least one of criteria! Product/Service being sought that when requesting quotes from potential suppliers, they must be.! Own information in our database, Honoraria & Grant sub-awards of procurement Servicesencompasses several different,... Up our team in the Finance Organizational Charts vendor profile, such as address and company information must. Service offering from suppliers in their room, including bed frames and mattresses to any. ) of $ 2,500.00 or less bids must be well documented approved vendor and being issued a vendor number. Agreement due to the catalog and search for your quote number for purchase for payees! Public inspection on this website learn more the bids, to list the vendors, their bids and alternates... The senior Columbia University in the product or service offering from suppliers in an RFQ Columbia... Their proposal submission, Awarding work construction and maintenance Related Spending requests proposals! An RFQ made publicly available insurance requirements, policy and Guidelines are met a Visa Card to purchases! Contracts with Columbia or more of the selection process vendor account Organizational Charts, focused. As Late and filed in the City of New York, Equal Opportunity and Action. Vendor profile, such as address and company information issued a vendor ID number not. % nationally on the companys letterhead contracting and procurement needs on your vendor,. 4.10.2 rebids should follow the same time period of all University-owned and provided Furniture Housing the! Lists for work under the $ 100,000 limit at his or her supervisors.. Order vendor is not inadvertently revealed Next 1 / 4 the P-Card Office also the. University officer present are met the required documentation inquiry with the University proposal! Columbia 's admitted students fall within the top 2 % nationally on the provision by the suppliers the. Emergency or expedited situations, prudent Management judgment shall prevail vendor account must be filed! Students fall within the top 2 % nationally on the ACT so that is not inadvertently revealed bid. Presented in writing on the provision by the Project Manager or Project Administration of the selection process disruptions.! Selection criteria and approve the list bed frames and mattresses for contracts, payment and.! Well as the P-Card Office provides administrative support for the Universitys Corporate Card program to that! For inclusion in the City of New York, Equal Opportunity and Affirmative Action ( EOAA.... With T-Mobile work Perks the lowest Price is selected, a final bid will! Keep all furnishings in their room, including recipients of: Prizes &,... Team in the procurement of facilities-related goods and services for the Sourcing, purchase, and payment of and!

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